Administrative tasks may seem trivial individually. Together, however, they take hours away from managers and employees.
Copying data from one system to another
Manual processing of incoming emails and documents
Generating recurring reports and summaries
Missed feedback, deadlines, and follow-ups
The AI administrator not only accelerates these tasks but also transforms them into a consistent, traceable process.
The precise functions of the system are always tailored to the operations of the specific business.
Email and message processing
It analyzes, categorizes, and routes incoming inquiries to the appropriate workflow.
Data Entry and Organization
It extracts data from forms, emails, or documents, and then saves it in a structured format.
Preparation of documents
It prepares quotes, summaries, confirmations, or internal documents based on templates.
Reports and Summaries
It compiles daily, weekly, or monthly reports from the available data.
Tasks and follow-ups
It creates tasks, sends reminders, and signals when the next step in a process is due.
Data transfer between systems
It connects disparate devices and reduces manual data entry.
1
An email or
form is received
2
The AI recognizes the request type and extracts the key data
3
Verifies that all required information is available
4
Updates records and prepares the required document
5
Requests approval when a human decision is required
6
Saves the result and notifies the responsible team member
MIhely does not offer a pre-packaged, one-size-fits-all software solution. First, we understand your current operations, repetitive tasks, and the tools you use. Then, we build an AI administrator tailored to fit seamlessly into your actual business processes.
We're not giving you another workspace.
We're making your existing work simpler.
Tailored to your processes
With the necessary verification points
Gradually scalable independence
Based on specific technical capabilities and access levels, the AI administrator can be integrated with your business email, forms, spreadsheets, document storage, CRM, or internal database.
Email & Calendar
Forms
Spreadsheets
Document Library
CRM and Client Data
Internal databases
Project and task managers
Custom systems
We technically assess precise connectivity at the start of every project.
SYSTEM LOGIC
01
Inputs
Emails, forms, documents, spreadsheets, internal systems
02
Processing and Interpretation
AI analysis, categorization, data extraction, rule-based logic
03
Decision Logic and Control
Approval points, conditions, exceptions, and roles
04
Execution
Document preparation, data updates, notifications, reports, and task allocation
05
Outputs and Logging
Save, status update, log, feedback, follow-up
An email or form is received
The system recognizes the request type
Extracts key data
Checks what is missing
Updates the records
Prepares the required document
Notifies the appropriate team member in charge
Log the event
The system is not built from a template; it is tailored specifically to how your business operates.
Data sources
Approval points
Business Rules
Outputs and Notifications
Not every decision needs to be executed automatically. You can configure which tasks the system performs independently, when it should only generate recommendations, and in which cases it must request approval from a team member.
Approval steps
Permissions and Roles
Activity log
Escalation of exceptional cases to a human agent
Process Assessment
We will identify which administrative tasks consume the most time and where the greatest amount of manual effort occurs.
Solution Design
We identify the steps that can be automated, the data sources, and the human checkpoints.
Design and testing
We build the system, test it with real-world scenarios, and refine it based on feedback.
Introduction and Further Development
We deliver a working solution, which can then be progressively expanded based on your evolving needs.
Service providers
Online Stores
Offices and consulting firms
Commercial Enterprises
Property Managers
Healthcare and beauty service providers
Multi-location businesses
Growing teams
The system is tailored to processes, not industries. From small businesses to complex organizations, the solution is always determined by the task to be automated.
What tasks can you delegate to an AI administrator?
Do we need to replace our current systems?
Does it perform all tasks automatically?
Is it worth it for a smaller business too?
How much does an AI administrator cost?
Can it be expanded further at a later date?
Which administrative task would you hand over first?
Show us how your business works today. We’ll identify where manual work can be reduced and which AI solution can fit into your existing processes.
The first consultation is about understanding your needs and the technical possibilities.
